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The Board Room - A Power House of Technology

Fully equipped Board Room for webinars or web-based seminars. 

Ready to Go

This short video provides a good overview of what you can expect.

Your Board Room is fitted with the most advanced technology you could ever find to communicate your message.

To connect to the interactive whiteboard with your computer use the cables supplied or use Airplay on your Apple device. (Cables are located in top drawer of wall unit)



Supplied Apple MacBook Air Computer

The board room is supplied with a MacBook Air which has been loaded with Microsoft Word, Excel and Power Point, Apple's Pages, Numbers and Keynote apps (iWorks), Epson Interactive Apps, Webcam Apps and Presentation / Video capture tools.




If you are new to Apple iMac?
  • The Web Browser on the iMac is called Safari. 
  • File Explorer is called Finder (Frist Icon on docking bar)
  • If you wish to use the Apple mouse you may need to turn on.  The mouse has an interactive top surface like an iPhone. 
  • Details about the Multi Touch trackpad can be found here or as per image below.
  • See manuals below for further details.
The iMac has a docking bar located along the bottom of the screen. 
This bar contains a number of application icons including:-
  • Apple Productivity Apps (iWorks), 
  • Microsoft Office and 
  • Epson Interactive White Board applications (Connect & Board).
  • Skype and Google Apps (Hangout) - Not shown below.
  • Quicktime to Record and Play videos and sounds.  Use with iMovie to edit your recordings.

Sharing the White Board via WiFi


You can share the white board with others over the internet.  This allows others to view and interact with the white board via there web browser.  
  1. Turn Epson Interactive White Board on. See Quick Start below.
  2. Ensure your device is connected to the internal WiFi at the centre using the "AHBC", "AHBC_2GEXT" or "AHBC_5GEXT" network. (Password Protected)
  3. In white board mode, select the Share Button on the interactive white board.  (Frist icon on lower tool bar)
  4. Select "Start Sharing This White Board"
  5. A PIN number will appear.  Select OK and the Projector will create a shared web interface.
  6. Select the Share Button again to start sharing and select the level of interaction allowed.
Others can now access the white board from there computer by entering 10.0.0.220/wb into their browser search bar.  When prompted, they need to enter the Pin Number.  

To shop share access, simple select the Share Button again and select Stop Sharing.


Connecting an iMac to the Interactive White Board

When it comes to connecting an Apple iMac computer, you have several options depending on your application.

Mirror through AirPlay (Option 1)

This is by far the simplest and most reliable method if you just want to mirror the iMac desktop to the Epson Interactive White Board.
  1. Turn Epson Interactive White Board on.  See Quick Start below.
  2. Turn Apple TV on.  Use Select button (Centre Button) on small Apple TV remove.  (Mounted under the Data Projector and should be showing a white light when on.)
  3. Select Source Search button on Epson remote or wall panel to connect to HDMI-2.
  4. Ensure iMac computer is connected to the internal WiFi at the centre using the "AHBC" network. (Password Protected)
  5. On the Mac's menu bar you will soon see the AirPlay button, select Apple TV
  6. Allow around 20 seconds to connect.

Mirror Centre's Mac Display to Board (Option 2)

  1. Turn Epson Interactive White Board on.  See Quick Start below.
  2. Ensure the Mac computer is connected to the internal WiFi at the centre using the "AHBC" network. (Password Protected)
  3. Turn Epson Projector on and allow to display whiteboard.  (See section on Epson Interactive White Board for details)
  4. From the Mac Docking Bar, select EasyMP Network Projector. (Blue Connect Icon - frist icon)
  5. On application startup, a search will be performed to locate the projector. If not, use the Auto Search or select the AHBC Profile.
  6. Tick the projector and then use the Connect Button.
  7. Use the Source Search on the white board to locate the Mac on LAN
  8. A small tool bar will appear on the Mac desktop, select Play to share the desktop, Stop to turn off share and Pause to freeze the last desktop display.

Mirror iMac by Cable (Option 3)

Connecting the iMac directly to the Interactive White board.
  1. Turn Epson Interactive White Board on. See Quick Start below.
  2. Locate the small white VGA adapter and VGA cable.  (A range of cables and adapters are provided in the cabinet drawers.)
  3. Plug the video adapter into the Mac (Thunder Bolt Socket) along with the VGA cable.
  4. Use the wall sockets labeled Computer to make a connection with the Epson Projector.  
  5. Use the Source Search on the white board to locate the Mac as a PC connection.
  6. If you need sound, use one of the Audio cables connecting your computer with the White Board.
If the iMac desktop is not displayed, you may need to set the display on the Mac to be Mirrored.
  1. Click on the Apple icon in the top menu bar.  (Top left corner)
  2. Select System Preferences...
  3. Select Display icon
  4. When the Display tab appears, select Arrangements tab (The adapter must be plugged in to display the Arrangement tab.)
  5. check the Mirror Displays to show the same display. 

Interactive White Board on the Centre's iMac

  1. Follow the steps outline above in "Mirror iMac Display to Board (Option 2)" to connect the Mac to the Epson Projector.
  2. Select the Easy Interactive Tool to start the white board application. (Board Icon - second icon)
  3. Two additional tool bars will be displayed on the Mac desktop. The right tool contains the Whiteboard drawing and editing tools. The bar near the top of the Mac desktop allows you to switch between Annotation (Draw over desktop display) or Whiteboard modes.
  4. The Mouse button on the right Whiteboard Toolbar, allows you to switch between Annotation Editing mode to normal mouse mode.


Connecting a PC to the Interactive White Board

For window users you have two option while Unix users Options have one option.

PC connection by Cable (Windows & Unix)

  1. Turn Epson Interactive White Board on.  See Quick Start below.
  2. Locate a VGA or HDMI cable.  (A range of cables and adapters are provided in the cabinet drawers.)
  3. Connect cable to your PC and the wall sockets labeled Computer or HDMI to make connection with the Epson Projector.  
  4. Use the Source Search on the white board to locate the Mac as a PC connection.
  5. Your computer may need you to turn on desktop sharing.  Locate the Display Sharing Icon on your Function Keys [F#] and then hold the [Fn] key + the [F#].  You may need to wait a few seconds and repeat this process a few times.  The [Fn] is normally located near the bottom left of the keyboard and the [F#] is normally found on the Function keys between F4 to F8.
  6. If you need sound, use one of the Audio cables connecting your computer with the White Board.

PC connection by WiFi (Windows)

  1. Install the Epson Easy Interactive Tools on your PC.  (See Applications and Drivers below)
  2. Turn Epson Interactive White Board on.  See Quick Start below.
  3. Ensure the computer is connected to the internal WiFi at the centre using the "AHBC" network. (Password Protected)
  4. Turn Epson Projector on and allow to display whiteboard.  (See section on Epson Interactive White Board for details)
  5. locate and run the EasyMP Network Projector.
  6. Tick the projector and then use the Connect Button.
  7. Use the Source Search on the white board to locate your PC on LAN
  8. A small tool bar will appear on the your desktop, select Play to share the desktop, Stop to turn off share and Pause to freeze the last desktop display.


Epson Interactive White Board

Quick Start

Use the Control Panel located to the right of the whiteboard or Remote Control
  1. Select Power Button. Allow 1 minute to startup.
  2. Select Whiteboard function if required.
  3. Use Source Search if you have a PC or other device connected via the wall connection
  4. Capture, Print or Save your work.
  5. To save your work, use a USB Memory device in the Control Panel.

Quick Draw

The Interactive Whiteboard works using your Fingers or Electronic Pens.  Electronic Pens are located in a small case mounted below the Control Panel.

Quick Close

To shut down the Interactive Whiteboard, simply select the Power Button on the Control Panel or Remote Control and follow the on board prompts.

Volume 

The Interactive Whiteboard has a built in 10W Stereo amplifier.  To adjust volume, use the remote control.

Whiteboard Function - PC Free

With the Whiteboard function, you can start a meeting “instantly” without the need for a PC! Simply walk into the meeting room and switch to Whiteboard mode and start writing notes or annotating images. The control pad facilitates these functions with simple and intuitive command buttons. What’s more, the function buttons on the control pad are replicated on the remote control, so it’s never been easier to get going.

Generate Up to 50 Pages



10 Pre-Installed Templates

There’s no need to worry about running out of space when writing meeting notes or importing information on the Whiteboard.

The EB-1400 Series comes with 10 practical templates to make use of. It’s also possible to create and install your own templates.


All on Screen Items Can Be Rearranged and Edited Freely


Any image on the screen can be resized and moved as if it were an object. So, even if there is no writing space on the screen, written contents can be shrunken down to make room for new annotations.


Finger Touch Interaction


In addition to operation using a conventional interactive pen, it is now possible to operate using your finger on the screen. Opening and closing files, scrolling, moving and expanding objects, and annotation are just some of the possibilities available at the touch of a finger. Operation is intuitive for smoother and more interactive meetings.


Compatible With All Forms of Digital and Analogue Data

A variety of content including data from USB memory, pictures off a smartphone or tablet and even web site data can be easily displayed on the whiteboard. This multifunction machine also has a scan feature so you can incorporate paper based resources into your discussions.

Instant Information Sharing


Whiteboard mode allows you to output the meeting results on-site in the user's preferred format. Time to perform tasks such as saving meeting data to PDF (on USB memory, Network), sending email, printing, and making meeting minutes has been shortened considerably. You can also reuse and edit data again from a previous whiteboard session that was saved to a USB memory or server.



Using the Pens (Left & Right Button and Modes)

You will find two contained interactive pens to the right of the board in a small box.  Open the box to access.

The pen will operate effectively at most angles but excessive angles will decrease the response and may damage the tip over time.

Use the side button on the pen to check the battery conditions.  A green light should display for a moment.

In white board mode the side button switches between Pen Mode to EraserMode

If you are using the Epson Easy Interactive Tools on your computer, a pen tip click (Fast press) is the same as a Left mouse button.  Hold pen tip down for a moment for Right mouse button.

Do not drop or throw the pens at this may damage the pen.


Using the Interactive Tools

Epson Easy Interactive Tools on Computer

Near the end of this page, you will find the link to download Epson's Easy Interactive Tools.  These tools enable you to interact directly with the board by Wifi.  

  • This means that you can share your desktop to the board and use the board to drive your computer.
  • Annotate the content of your desktop from your computer or from the interactive board.
  • Run the White Board and associated tools on your computer for display on the interactive board.
The iMac Notebook Air at the centre has two Epson Easy Interactive Tools installed.  You will find them on the docking bar.
The Frist Icon, connects the iMac to the Espon Interactive Board.   The second provides a shared computer generated white after the iMac is connected to the Espon Interactive Board.


Epson XP850 Printer & Scanner

The boardroom is equipped with Epson XP850 printers / scanners.  These devices are AirPrint compatible and include a USB port for loading of documents printing and saving of scanned images.

Documents can be scanned to the Interactive Whiteboard using the on board scan option.  

Content from the board can printed directly to the Epson XP850 printers.

For further details on the Epson Printers, click here.

To use the AirPrint option, you will need to be connected to the AHBC WiFi network. (Password Protected)


Logitech C920 Webcam

The Board room is fitted with two advanced C920 webcam cameras.  They are locate above the white board and on the window pelmet.  

There are no pre established connections to the webcams and there use are based on your computer connection and communication / AV capturing software.

Connect the webcam to your computer through the Webcam wall plate connect located to the right of the Interactive Whiteboard or to the cable near the right hand side of the window curtains.  The C920 is a Full HD 1080p video format (up to 1920 x 1080 pixels) and is supported by Skype when using the H.264 video compression setting and Google Hangouts

Please note, that some computers need to be connected to power to enable a high resolution image to be recorded. 

The software supplied on the MacBook Air computer enable you to manually Focusing, Zoom, Pan and Tilt the C920 cameras. (Go to Application Folder and locate "Logitech Camera Settings" for basic control or "Webcam Setting" for advance control.

Features include:-
  • Built-in dual stereo microphones
  • Automatic noise reduction
  • Automatic low-light correction 
  • Auto focus.
Windows devices may need to install drivers and use the Webcam devices.  Click here to download.
Apple Mac devices do not require a drivers to use the Webcam devices.  However the "Logitech Camera Settings" app can be dowloaded from the App store Free.

See Manuals below for further details.
See notes on Cable Length.


Simple Screen, Video or Voice Over

Notebook Air Computer - If you wish to capture your activities / voice on the desktop or a video recording using in built camera or webcams, simply use iMovie to record and edit.  Open iMovie, File, New Movie, Select a theme, Select the Camera (FaceTime HD Camera is the default), hit Record button, and then edit your production.  Click here to learn how to use iMovie.

You can also use Quicktime to produce a simple video with sound recording.


Recording Your Presentation, Webcasting, Webinar.


As outlined above, the board room is equipped with two opposing Webcam units (Video & Sound) enabling you to record or conduct live Webinars.  The boardroom image shows the camera locations. Cameras are fixed at around 1.9m above the floor level for a slightly elevated view point. 

Adjust the curtains to the required level of natural light. Down lights can turned on for forward area only, rear area only or all areas.

Arrange chairs to provide a clear view of the presenter.  Two chairs at one end and three chairs down each side of the table works well.

Creating a Recording

Follow the following instructions to create a recording of your presentation using either your computer or the Notebook Air.
  • Connect computer to power.  (Improves camera resolution)
  • Connect Webcam #2 to your computer.
  • Run Quicktime on your computer.  Quicktime Help
  • Go to File -> New Movie Recording. (Use New Screen Recording if you wish to record your on screen activities during your presentation or as a standalone recording.)
  • Select the Camera and Microphone source (HD Webcam C920) from the drop down menu near the record button.
  • Click the record button to start.
Use iMovie if you wish to edit your video.  iMovie Help

Add your presentation to the iTalks Channel

If your presentation is business related, you may wish to add your recording to the AHBC iTalks Vimeo Channel for others to discover and view.  Simply let us know and we can edit the start and end and uploads on your behalf.   Visit the iTalks Channel here.

Creating a Webinar

A webinar or a web-based seminar is a great way to build your brand and/or promote a product you want to sell online.

To present, you need to have a platform to show your slides and to allow people to hear you speak. There are a lot of platforms and because the technology to deliver the visuals and audio simultaneously is complex, make sure you test your system frist.  Let the AHBC manager know that you intend to webcast live so that a cable connection to the internet can be established to minimise performance issues.

Some Webinar software can be quite expensive with a steep learning curve to get through. Charges are normally based on the number of attendees and features like recordings, ads-free experience, and live support.

Here are some options to consider:-
  • Google Hangouts: If you’re on a shoestring budget, Google+ Hangouts on Air is a great free alternative. Tied in with Google+, it has a suite of features.  You can start a hangout and not have to worry about limits on your attendees, ads, or paying a fee for your occasional webinars.  5 steps to creating a Google Hangout.
  • GoToWebinar: GoToWebinar is considered one of the better online applications. GoToWebinar has a lot of great features (chat, screen share, polls) and has a lot of flexibility in terms of allowing for other presenters or organisers to be part of your event. 
  • Anymeeting (free): Anymeeting has free (ad-supported) and paid options. It has several interesting capabilities. 
  • Fuze Meeting: Fuze Meeting is a very innovative system that is affordable
  • Instant Teleseminar: Instant Teleseminar Has lots of advanced features including allowing you to do scheduled, pre-recorded webinars, to upload your own audio files for replays, and to load replays of audio onto your site.
  • Vimeo:  See below.
See notes on Cable Lengths

http://vimeo.com/adelaidehillsbc
Vimeo - Your iTalks presentation on Vimeo

To help you to promote and share your presentation, the Adelaide Hills Business Centre can upload your video to the AHBC Vimeo Channel.  Simply supply a link or video file, a short description, a list of any credits for us to upload.  Contact us.



Wireless Microphones for Presenters


The Webcams provide excellent sound recording for group discussions.  However two wireless microphones are available for presenters to record directly into a computer via the RF receiver.  The range is limited to the room.  The microphones, transmitters and RF reliever can be found in the sideboard cabinet along with spare 9V batteries.


BUSH HD Digital Set Top Box

Digital television can be displayed directly to the Interactive Whiteboard.
  1. Use the Standby (STB) Button on the Set Top Remote Control to turn the Set Top Unit off and on. 
  2. Select the Source Search button on the Interactive Whiteboard Control Panel or Remote Control to locate HDMI-1. 
See manual below for further details.


Lazer DVD Player

A DVD player is provided for you to play video to the  Interactive Whiteboard. 
You may need to unplug the Digital Set Top Box HDMI cable from the wall socket.
See manual below for further details.

iPhones and iPads using AirPlay

You can use your Apple products to play video and music directly to the Epson Interactive Board using the Apple TV unit.  
  1. Turn Epson Interactive White Board on.  See Quick Start above.
  2. Turn Apple TV on.  Use Select button on Apple TV remove.   (Mounted under the Data Projector and should be showing a white light if on.)
  3. Select Source Search button on Epson remote or wall panel to connect to HDMI-2
  4. Ensure the your Apple device is connected to the internal WiFi at the centre using the "AHBC" network. (Password Protected)
  5. Simply select AirPlay from the console and connect to the Apple TV.  (On a iMac the AirPlay button appears on the top Menu bar.)
  6. Allow around 20 seconds to connect.
For further details on using the Apple TV and its Remote, Click here.


Apps for Apple & Android Devices

Apple and Android apps are available to connect your Photos, Documents or Web Page directly to the Epson board.  
Download:-
Select the board by it's name and then Select Source Search button on Epson remote or wall panel to connect to LAN.  
Further details, Click here

Ensure you are connected to the AHBC WiFi when using these apps.  (Password Protected)


Phone System

The room is fitted with a handsfree phone system.  You may use the phone for short calls if the phone is not currently in use.  1300 or overseas call are not permitted.  For further details, Click here.


Cable Lengths - USB Cable length on Logitech Webcams

One of the main problems that people face with USB devices is the length limits on USB cables. The length rules stipulate a maximin cable length of 5 meters (USB 2.0).  If you have connected to one of the Logitech Webcams and the face is not showing a blue light and your computer can not detect the device, you need to consider the length of USB cable you are using.  From the connection socket use one of the shorter USB cables (1.5m) or an Active Extension USB Cable (5m) with short USB cable (1.5m).


Applications and Drivers

Epson Easy Interactive Tools - Drivers for your computer can be found on the Epson web site. Click here  
Logitech Webcam C920 - Drivers for Windows required, Click here.  Mac OS X, no drivers required, just plug and go.
Epson XP-850 Printer / Scanners - Drivers for Windows and Mac OS X, Click here. Please note that no printer drivers are requires with AirPrint Apple devices.


User Manuals

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Gordon Kay,
17 Nov 2014, 03:56
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Gordon Kay,
22 Jan 2015, 17:31
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Gordon Kay,
1 Jun 2015, 03:51
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MultiPC.pdf
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Gordon Kay,
17 Nov 2014, 04:01
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Gordon Kay,
17 Nov 2014, 04:02
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Gordon Kay,
17 Nov 2014, 04:02
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Gordon Kay,
17 Nov 2014, 04:04
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Gordon Kay,
14 Dec 2014, 18:58
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Gordon Kay,
17 Nov 2014, 04:29
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Gordon Kay,
14 Dec 2014, 22:05